Graphic which reads Microsoft Teams Rooms Transfom Initium's Meeting Space

January 2025 was Agile Comms’ busiest month to date – and also the month we delivered some of our best work yet. The schedule included the implementation of half a dozen phone systems with hundreds of extensions, a load of new mobile contracts and 15 meeting room video conferencing solutions across the country. 

One of our highlights was a multi-room Microsoft Teams Room installation for Initium. From start to finish, this installation demonstrated what Agile Comms is all about: a commitment to personal and exceptional service even when operating on a national scale. Founder Ollie quickly built a strong relationship with Initium Managing Director Jonathan at a networking event in London, understood his video conferencing frustrations, and was quick to design a bespoke and effective solution. 

About Initium

Initium provides corporate finance and business advice from their head office in Berkshire. As their team transitioned back to office-based work, they faced challenges with outdated conferencing solutions that didn’t support the professional, seamless communication they needed. With more meetings happening in person and remotely, they required a simple, versatile solution to enhance their video conferencing experience. 

The Challenge

Initium’s meeting spaces were struggling to keep up with the demands of modern business communication. One of their meeting rooms is a straightforward 10-person meeting space, but the existing technology was unreliable and difficult to use. The other is a more complex, reconfigurable room that changes layout depending on the nature of the meeting. Both spaces needed a solution that was easy to use, versatile, and professional, boosting confidence in the technology and enhancing the overall meeting experience.

The Solution

With experience solving similar challenges for high-profile clients including JosephJoseph and Abri, we were confident we could find a solution that worked well for Initium. Agile Comms stepped in to provide the perfect upgrade with Microsoft Teams Rooms solutions tailored to each space:

  • 10-Person Meeting Room: We specified a smart, all-in-one Yealink A40 along with a new TV, mounted on a robust stand, twinned with wireless microphones. This sleek solution offers high-quality video and audio in an easy-to-use package, perfect for straightforward meetings without technical hassles.
  • Reconfigurable Meeting Room: In the more complex space, we deployed a powerful Yealink MVC solution, featuring two large TVs, ceiling speakers, and ceiling microphones and a pair of high spec PTZ cameras – one for a standard meeting under the screens, the other pointing the presentation zone. This setup ensures clear audio and immersive video, regardless of the room’s layout.
  • Seamless Installation – From the initial site visit to the final installation, the Agile Comms team took care of everything. Ollie visited the site to comprehensively assess the meeting rooms and our engineers carefully delivered the solution over the course of two days. We weren’t afraid to get our hands dirty and climbed around in the loft space to make sure all cables were neatly concealed. Our team even tidied up some of Initium’s existing set up, leaving the rooms looking professional and ready to impress.
  • Ongoing Support – Armed with the kit needed to hold more effective video meetings, it was vital that Initium’s staff knew how to use it properly. Before heading off, the Agile team provided comprehensive training and support, empowering the workforce with the knowledge they needed to manage the solution effectively. If they ever need any further guidance or technical support in the future, they know they can count on us too. 

One of Initium's new microsoft teams rooms

The Results

The upgrade has transformed Initium’s meeting experience. Their 5 star Google review perfectly captures the impact:

“We recently upgraded two of our spaces into Microsoft Teams Rooms with Agile Comms, and the experience was excellent from start to finish. They visited our site in advance, assessed the rooms, and provided a well-thought-out specification. The installation was smooth, on time, and carried out with great attention to detail. The team worked efficiently, ensuring all cabling was neatly concealed and even tidied up some of our existing setup.

The upgrade has made a real difference—not just in call quality but in the confidence people have when using the system. Meetings now run seamlessly, without the previous worries about whether the tech will work. Our largest space, equipped with dual screens, ceiling mics, speakers, and dual cameras, has made calls feel more immersive and professional. The installers also determined that an extra mic wasn’t needed and refunded us rather than installing it unnecessarily. Communication was clear throughout, and their approach was professional, practical, and cost-effective. Highly recommended.”

Not only has the call quality significantly improved, but the new solutions have also boosted user confidence, making meetings stress-free. Agile Comms’ practical approach even included refunding an unnecessary mic rather than installing it just for the sake of it. It’s always been important to us that we specify the right solution, not the most expensive one. This case encapsulates this ethos perfectly, and the benefits to Initium were undoubtedly twofold with a more efficient and cost-effective solution.

Conclusion

By understanding Initium’s unique needs and providing tailored Microsoft Teams Rooms solutions, Agile Comms has helped them communicate more effectively and professionally. Whether it’s a straightforward meeting or a complex, reconfigurable setup, Initium now has the confidence to host seamless, high-quality video meetings.